The Egyptian Society of Internal Medicine Bylaws

Section 1 Goals and Vision

1.       The society was established on 10/31/1989 in Cairo as a branch of the Egyptian Medical Society.

2.       The society is located at 5 El Gomhoria St, Cairo.

3.       Vision and objectives.

 Vision and objectives.

The society shall provide service for the community and help in national projects to fight against endemic diseases in Egypt and Arabic countries through research in internal medicine The society shall help in co-ordination between internists among themselves and with other specialties.

 Scientific goals

The society shall help in research in internal medicine and its specialties The society shall design special programs for continuing medical education

1.       The society shall achieve its goals through the following methodology

a.       Medical magazine called the Egyptian journal of internal medicine

b.       Conferences both local and international in internal medicine and its subspecialties

c.       Seminars

d.       Medical library

e.       Research in national subjects

2.      Arabic is the official language and English is the scientific one.

3.      The society will not change its goals and vision and shall not participate in any religious or political activities.

Section 2 Membership

1.         Active member is one of the founders or applied for acting membership and got accepted by the board of directors. He must have a diplomat, master, or Ph.D. degree in internal medicine or its subspecialties or equivalent and has to pay the membership fees. He must be associate member for at least 3 years in case  of PhD or Master or  5 years on case of diplomat He has the right to attend the annual meeting and being  elected for Board of Directors. 2- associate member is the one who does not qualify as an acting member  and can participate in the society activities but can not be elected for the Board of Directors or attending the  annual meeting.

2.       The member of the Society must be

a.       be a good citizen

b.       accept the Society bylaws

c.       apply for membership accompanied with membership fees

3.       The Society register the names, age, address, job, date of membership of each member.

Section 3 The Society Finance

1.       The financial resource of the Society is the membership fees, Magazine, and donations from the Governmental agents and institutions.

2.       The Society shall use its financial resource to achieve its goals; conferences, seminars, newsletters, educational resources, employee salaries, and other costs.

3.       The financial status shall be documented in the form of income, running cost, and cash flow as well as the other professional financial statement outlines.

4.       The Board of Director shall prepare financial statement yearly; at least 3 months before the Annual members Meeting. The financial controller shall examine such a statement and approve it at least one month before the meeting. The financial statement shall be presented to the Annual Members Meeting and each member has the right to access this statement as well as the Egyptian Medical Society. Section 4- Membership fees

5.       The Annual membership fees shall be determined by the Board of Directors. A part from the fees shall go to the Egyptian Medical Society. There is no refund for resigned member or cancelled membership.

6.       The payment of  membership fees is a condition for attendance of the Annual Meeting and eligibility for election of the Board of Directors.

 Section 4 Board of Directors

1.      The Board of Directors constitutes of 9-15 members elected by the Annual Members Meeting by secret ballet The Board Member shall be a Professor for 5 years or Consultant for 15 years at least.

2.      The Annual Members Meeting shall elect the president, General Secretary, Assisted Secretary by secret ballet from the Board of Directors.

3.      The Board Member shall NOT stay more than 3 years and one third of the Board of Directors shall be re elected the Board member can be re elected with maximum 9 years but can be re elected after one turn.

4.      Each acting member can run for election by a registered letter to the General Secretary at least 15 days before the Annual Members Meeting and he has to be eligible. The Annual Members Meeting will be announced in one public newspaper at least two weeks before the determined date.

5.      The Board of Directors shall run the Society both administrative and financial wise. It has to be held once a month; shall be official by the presence of more than 7 and decisions are by voting. In case of equivocal votes; decisions shall be made with the president side.

6.      Job description of the President  - He shall run and invite the meetings for the Board of Directors  -  Legal and administrative Representative of the Society.  - Follow up the execution of the Board plans.  - Signs the contracts and deals for the Society.  - Signs with the General Secretary the meeting minutes, administrative decisions.  - Signs the checks with the treasurer.  - Emergency decisions In case of absence of the president the vice president shall replace him. In case of the absence of the vice president; the oldest among the Board shall take over.

7.      The Treasurer job description  - financial controller including income, running costs, receipts, bank deposits, accounts, and preparation of the financial statements and reports to the Board of Directors.  - Implementation of the financial plans of the Society.  - Signs the checks with the President.  - Approval of the loans according to the Board of Directors rules especially in emergency cases.  - Preparation of the financial plans with co ordination of the General Secretary  - Preparation of response to the legal and administrative institutes financially wise.

8.      General Secretary job Description  - Board of Directors meeting minutes, discussion points, and  invitation.  - Preparation of the data base for the members names, addresses, and occupations.  - Annual Reports to the Egyptian Medical Society in regards of membership.  - Preparation of the execution plan of the Board of Directors as well as follow up of the implementation of such plans.  - Preparation of discussion list of the Annual members meeting, and invitation within 3 months after the closing of the financial year.  - Follow up of the administrative decisions of the Board of Directors.  - Preparation of the Board of Directors annual report to the Annual Members Meeting.  - Follow up of the mailing system

9.      Assisted General Secretary shall take care of the scientific meetings minutes and take over in the absence of the General Secretary. Section 6-Medical Magazine

10.    The Chief Editor of the Medical Magazine shall be elected among the Acting members by the Board of Directors and reports to the Board.

11.    The president, General Secretary, and the assisted General Secretary shall follow up the edit of the Medical Magazine. The Board of Directors based on the advice from the Chief Editor shall hire the employees for the Medical Magazine. Section 7-Scientific Conferences and Seminars

12.    The Board of Directors shall determine the time, the committee responsible for the conferences and the seminars and invite for them.

13.    Each member wants to give a lecture shall inform the General Secretary with the subject at least two weeks before and provide copy of the lecture. The Board of Directors shall approve of disapprove the lecture. Section 8- Annual Members Meeting

14.    The Acting members shall attend the Annual Members Meeting provided they paid the annual fees to approve the financial statement, the Board of Directors report, elect new Board members, and discuss any suggestions.

15.    The Society shall inform the Egyptian Medical Society with the time and date of the Annual meeting at least 15 days before and the discussion list.

16.    The meeting shall be legal if at least 50 acting members attend; if not the meeting will be postpone for one hour and then the meeting will be legal irrespective of the number. Decisions are made by voting, and two thirds in case of merge, cancellation, or deleting of membership of a board member.

17.    The member can represent only one member.

18.    The President shall run the meeting. the General Secretary and the assisted General Secretary shall  monitor the meeting.

19.    The Society shall cancel membership by two third voting in case of dishonors behavior documented by investigation committee; the number of attendee shall be at least 50.

20.    Emergency meeting shall be invited by the Board of Directors as needed or 50 members and approved by the Board of Directors. In case of disapproval; 50 members can still invite after at least 15 days.

21.    Any member can not vote if the issue related to him except running for election.

22.    Any comment on election shall be proposed from at least 20 members within 15 days including fact sheet. The Board of Directors shall prepare a report to the Exceptional Members Meeting within 2 months. Decision made by the Meeting is final. Section 9- Cancellation and Change of bylaws

23.    Any  change in the bylaws shall be presented from the Board of Directors to the Annual Members Meeting 2 weeks at least before the meeting.

24.   The Annual Members Meeting can decide to cancel the Society by invitation by the Board of Directors or at least 50 members. Decision has to be made by two third vote. The meeting shall make a decision about where the money of the Society shall go. Books shall be donated to the National Library.

25.   The Egyptian Medical Society bylaws shall be applied to the Society as it is a branch and shall not be a separate entity.